When closing an email, the choice of sign-off can significantly impact the tone and professionalism of your message. While 'Sincerely' is a common and effective closing, sometimes you might want to vary your sign-off to better suit the context of your communication.
This article provides 12 professional alternatives to 'Sincerely' that you can use to end your emails:
- Best regards
- Kind regards
- Warm regards
- Yours truly
- Best wishes
- Respectfully
- Warmest regards
- With appreciation
- Yours faithfully
- Regards
- Thank you
- With gratitude
Keep reading to learn how to use these alternatives effectively in your professional emails. Each example includes context and a sample email to illustrate its use.
1. Best regards
'Best regards' is a versatile and professional sign-off suitable for most business communications. It conveys a sense of respect and positive sentiment.
Example:
Dear Ms. Smith,
Thank you for your prompt response. I look forward to our meeting next week.
Best regards,
John Doe
2. Kind regards
'Kind regards' is another professional and friendly closing. It is slightly more formal than 'Best regards' and is often used in business correspondence.
Example:
Dear Mr. Johnson,
I appreciate your assistance with the project. Please let me know if you need any further information.
Kind regards,
Jane Smith
3. Warm regards
'Warm regards' adds a touch of friendliness to your email while maintaining professionalism. It is suitable for colleagues or clients with whom you have a good rapport.
Example:
Dear Team,
Thank you for your hard work on the recent project. Your dedication is greatly appreciated.
Warm regards,
Michael Brown
4. Yours truly
'Yours truly' is a classic and respectful sign-off, often used in formal correspondence. It conveys sincerity and professionalism.
Example:
Dear Dr. Green,
I am writing to follow up on our recent discussion. I look forward to your feedback.
Yours truly,
Emily White
5. Best wishes
'Best wishes' is a warm and friendly closing, suitable for both professional and semi-formal emails. It conveys a sense of goodwill.
Example:
Dear Mr. Lee,
I hope this email finds you well. Thank you for your continued support.
Best wishes,
Samantha Brown
6. Respectfully
'Respectfully' is a formal and courteous sign-off, often used in situations where you want to convey deference or respect.
Example:
Dear Professor Davis,
Thank you for your time and consideration. I look forward to your response.
Respectfully,
David Clark
7. Warmest regards
'Warmest regards' is a more personal and affectionate version of 'Warm regards'. It is suitable for closer professional relationships.
Example:
Dear Sarah,
I truly appreciate your help with the recent project. Your support means a lot to me.
Warmest regards,
Anna Taylor
8. With appreciation
'With appreciation' is a thoughtful and gracious sign-off, expressing gratitude and respect. It is suitable for thanking someone or acknowledging their efforts.
Example:
Dear Mr. Martinez,
Thank you for your invaluable assistance. Your expertise has been crucial to our success.
With appreciation,
Laura Wilson
9. Yours faithfully
'Yours faithfully' is a formal sign-off, commonly used in British English when the recipient's name is unknown. It conveys a high level of respect.
Example:
Dear Sir/Madam,
I am writing to inquire about the job opening listed on your website. I look forward to your response.
Yours faithfully,
Mark Evans
10. Regards
'Regards' is a straightforward and professional closing, suitable for most business communications. It is less formal than 'Best regards' but still respectful.
Example:
Dear Ms. Anderson,
Thank you for your email. I will review the documents and get back to you shortly.
Regards,
Chris Johnson
11. Thank you
'Thank you' is a simple and direct sign-off, expressing gratitude. It is suitable for emails where you want to emphasize your appreciation.
Example:
Dear Mr. Brown,
Thank you for your assistance with the report. I appreciate your help.
Thank you,
Lisa Green
12. With gratitude
'With gratitude' is a heartfelt and appreciative sign-off, suitable for expressing deep thanks. It conveys a sense of sincerity and respect.
Example:
Dear Ms. Taylor,
I am truly grateful for your mentorship. Your guidance has been invaluable.
With gratitude,
James Brown
By using these alternatives to 'Sincerely', you can tailor your email sign-off to better match the context and tone of your message, ensuring that your communication remains professional and effective.
Did I miss anything? Add your comments below!