10 Professional Ways to Say 'I Am Writing to Let You Know' in an Email

Email Writing
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When composing professional emails, it's essential to convey your message clearly and effectively. The phrase 'I am writing to let you know' is commonly used, but there are several alternative expressions that can make your communication sound more polished and professional.

Here are 10 professional alternatives to 'I am writing to let you know':

  1. I wish to inform you
  2. I would like to bring to your attention
  3. Please be advised
  4. Kindly note
  5. I would like to notify you
  6. It is important to inform you
  7. I would like to update you
  8. Allow me to inform you
  9. I am pleased to inform you
  10. I would like to make you aware

Continue reading to explore each phrase in detail and see examples of how to use them in professional emails.

1. I Wish to Inform You

Using 'I wish to inform you' is a formal way to start an email. It indicates that you are about to share important information.

Example:

Dear Mr. Smith,

I wish to inform you that the project deadline has been extended to next Friday.

Best regards,
Jane Doe

2. I Would Like to Bring to Your Attention

This phrase is useful when you want to highlight something specific that requires the recipient's attention.

Example:

Dear Team,

I would like to bring to your attention the new policy changes that will take effect next month.

Thank you,
John Doe

3. Please Be Advised

'Please be advised' is a formal way to inform someone about something important. It is often used in legal or official communications.

Example:

Dear Ms. Johnson,

Please be advised that your application has been approved.

Sincerely,
Emily Brown

4. Kindly Note

This phrase is polite and professional, making it suitable for various contexts.

Example:

Dear Colleagues,

Kindly note that the meeting has been rescheduled to 3 PM.

Best regards,
Michael Green

5. I Would Like to Notify You

This phrase is straightforward and clear, making it a good choice for professional emails.

Example:

Dear Mr. Lee,

I would like to notify you that your request has been processed successfully.

Best regards,
Susan White

6. It Is Important to Inform You

Use this phrase when conveying critical information that the recipient needs to know.

Example:

Dear Team,

It is important to inform you that the system will be down for maintenance this weekend.

Thank you,
David Black

7. I Would Like to Update You

This phrase is suitable for providing updates or progress reports.

Example:

Dear Ms. Taylor,

I would like to update you on the status of the project. We have completed the initial phase and are moving on to the next stage.

Best regards,
Chris Blue

8. Allow Me to Inform You

This phrase is formal and respectful, making it a good choice for official communications.

Example:

Dear Mr. Brown,

Allow me to inform you that your appointment has been confirmed for next Monday.

Sincerely,
Linda Grey

9. I Am Pleased to Inform You

This phrase is ideal for sharing positive news or announcements.

Example:

Dear Ms. Green,

I am pleased to inform you that you have been selected for the scholarship program.

Congratulations,
Mark Red

10. I Would Like to Make You Aware

This phrase is useful for bringing something to the recipient's attention in a professional manner.

Example:

Dear Colleagues,

I would like to make you aware of the upcoming changes to our work schedule.

Thank you,
Anna Yellow

These alternatives can help you convey your message more effectively and professionally in your emails. Choose the one that best fits the context and tone of your communication.

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